Clarification Text

CLARIFICATION TEXT ON THE PROCESSING OF PERSONAL DATA 

This clarification text has been prepared under Article 10 of the Personal Data Protection Law No. 6698 (“PDPL”) in order to clarify the data subjects regarding the processing of personal data collected in Istanbul Arbitration Week (ISTAW) event by the Energy Disputes Arbitration Centre (“Centre”) under the Energy Law Research Institute through various channels.

The Centre/Institute attaches great sensitivity and effort regarding the processing, protection and security of personal data.

Personal data may be collected by the Centre/Institute through all kinds of verbal, written or electronic methods.

1. Personal Data Processed by the Centre/Institute

The Centre processes the identity, contact information, if necessary company name, tax number, related tax administration, company address, company country of the participants. The personal data processed by the Centre/Institute varies depending on the data subject group.

Processing personal data is limited to the data necessary in order to provide our services. Your personal data will only be processed for the agreed purposes or on a legal basis within the meaning of the PDPL. We only collect the personal data absolutely necessary to implement and process our duties and to provide the agreed services or data you have voluntarily disclosed.

2. Purposes in Processing Personal Data

Personal data are processed within the framework of the personal data processing conditions specified in Articles 5 and 6 of the PDPL and the purposes specified in the PDPL and for the purposes specified below, without limitation. Accordingly, the purpose of processing personal data are as follows;

• to enable us to identify you; 
• to provide you with the agreed services; 
• to conduct correspondence with you; 
• to perform our contract with you;
• to give information to the authorized persons and organizations;
• to carry out the necessary studies in order to provide the maximum benefit for the participants in the events offered by us,
• to notify about the new events and programs.
• for invoicing purposes; 

The Centre/Institute takes all necessary legal, technical and administrative measures in order to prevent the unlawful processing of personal data and illegal access to the data and to protect the personal data securely.  

3. Methods and Legal Grounds of Collection of Personal Data

The Centre/Institute may collect personal data in electronic environment. The Centre/Institute may collect personal data in the condition of “Processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract” stated in Article 5/2-c of the PDPL.

The data is mainly collected directly from you (e.g. in the context of correspondence with you when you register for the offered events) and partly through third parties (e.g. if you do not register yourself).

4. Sharing and Transferring of Personal Data

Following the processing conditions and data processing purposes and within the framework of the conditions specified in Articles 8 and 9 of the PDPL, the personal data can be shared with the authorized institutions and organizations, service providers and relevant persons/organizations (i.e. sponsors). 

The Centre/Institute takes all necessary security measures to protect personal data in case personal data are shared.

5. Personal Data Storing Period

Personal data are processed and stored during event process. After the end of the event, the personal data is retained until expiration of the period of 10 years. In this process, it is used by the data controller to notify the participants about new events and programs.

6. The Rights of Data Subjects and Protection of these Rights

Under Article 11 of PDPL, data subjects have the following rights:

• to learn whether his/her personal data are processed or not,

• to request information if his/her personal data are processed,
• to learn the purpose of his/her personal data processing and whether this personal data is used for intended purposes,
• to know the third parties to whom his/her personal data is transferred at home or abroad,
• to request the rectification of the incomplete or inaccurate data, if any,
• to request the erasure or destruction of his/her personal data under the conditions laid down in Article 7 of PDPL,  
• to request notification of the transactions made according to Articles 5 and 6 to third parties to whom personal data have been transferred,
• to object to the processing, exclusively by automatic means, of his/her personal data, which leads to an unfavourable consequence for the personal data subject,
• to request compensation for the damage arising from the unlawful processing of his/her personal data.

The data subject shall make the requests relating to the implementation of this Law to the data controller in writing or by other means to be determined by the Personal Data Protection Board. The data controller shall conclude demands in the request within the shortest time by taking into account the nature of the demand and at the latest within thirty days.

The demands are free of charge. However, if the action requires an extra cost, fees may be charged in the tariff determined by the Personal Data Protection Board.

7. Contact Information

You may submit your requests regarding your rights mentioned above at info@arbitrationcenter.org or info@enerjihukuku.org.tr  addresses or from our address below in the written form.